Review of IG-basics Material (Chapters 1-6, and 12-16)

Information Governance Key Impact Areas

Business Considerations for a Successful IG Program - Barclay T. Blair

  • Changing Information Environment

  • Calculating Information Costs

  • Big Data Opportunities and Challenges

  • Full Cost Accounting for Information

  • Calculating the Cost of Owning Unstructured Information

  • The Path to Information Value

  • Challenging the Culture

  • New Information Models

  • Future State: What Will the IG-Enabled Organization Will Look Like?

  • Moving Forward

15 minute Q & A and Coffee & Study Break (students expected to read/review upcoming chapter, make note of questions)

Information Governance and Legal Functions

  • Introduction to e-Discovery: The Revised 2006 Federal Rules of Civil Procedure Changed Everything

  • Big Data Impact

  • More Details on the Revised FRCP Rules

  • Landmark E-Discovery Case: Zubulake v. UBS Warburg

  • E-Discovery Techniques

  • E-Discovery Reference Model

  • The Intersection of IG and E-Discovery

  • Building on Legal Hold Programs to Launch Defensible Disposition

  • Destructive Retention of E-Mail

  • Newer Technologies that Can Assist in E-discovery

  • Defensible Disposal: The Only Real Way to Manage Terabytes and Petabytes

  • Retention Policies and Schedules

Review and Discussion of Day One Topics

Day One Quiz


Information Governance and Privacy and Security Functions

  • Cyberattacks Proliferate

  • Insider Threat: Malicious or Not

  • Privacy Laws

  • Defense in Depth

  • Controlling Access Using Identity Access Management

  • Enforcing IG: Protect Files with Rules and Permissions

  • Challenge of Securing Confidential E-Documents

  • Apply Better Technology for Better Enforcement in the Extended Enterprise

  • E-Mail Encryption

  • Secure Communications Using Record-Free E-Mail

  • Digital Signatures

  • Document Encryption

  • Data Loss Prevention (DLP) Technology

  • Missing Piece: Information Rights Management (IRM)

  • Embedded Protection

  • Hybrid Approach: Combining DLP and IRM Technologies

  • Securing Trade Secrets after Layoffs and Terminations

  • Persistently Protecting Blueprints and CAD Documents

  • Securing Internal Price Lists

  • Approaches for Securing Data Once It Leaves the Organization

  • Document Labeling

  • Document Analytics

  • Confidential Stream Messaging

15 minute Q & A and Coffee & Study Break (students expected to read/review upcoming chapter, make note of questions)

Long-Term Program Issues

Long-Term Digital Preservation

  • Defining Long-Term Digital Preservation

  • Key Factors in Long-Term Digital Preservation

  • Threats to Preserving Records

  • Digital Preservation Standards

  • PREMIS Preservation Metadata Standard

  • Recommended Open Standard Technology-Neutral Formats

  • Digital Preservation Requirements

  • Long-Term Digital Preservation Capability Maturity Model®

  • Scope of the Capability Maturity Model

  • Digital Preservation Capability Performance Metrics

  • Digital Preservation Strategies and Techniques

  • Evolving Marketplace

  • Looking Forward

20 minute Q & A and Coffee & Study Break (students expected to read/review upcoming chapter, make note of questions)

Maintaining an Information Governance Program and Culture of Compliance

  • Monitoring and Accountability

  • Staffing Continuity Plan

  • Continuous Process Improvement

  • Why Continuous Improvement Is Needed


Review and Discussion of Days 1-3 Topics

Final Exam – requires 75% proficiency to pass


Information Governance and Records and Information Management Functions

  • Records Management Business Rationale

  • Why Is Records Management So Challenging?

  • Benefits of Electronic Records Management

  • Additional Intangible Benefits

  • Inventorying E-Records

  • Generally Accepted Recordkeeping Principles®

  • E-Records Inventory Challenges

  • Records Inventory Purposes

  • Records Inventorying Steps

  • Ensuring Adoption and Compliance of RM Policy

  • General Principles of a Retention Scheduling

  • Developing a Records Retention Schedule

  • Why Are Retention Schedules Needed?

  • What Records Do You Have to Schedule? Inventory and Classification

  • Rationale for Records Groupings

  • Records Series Identification and Classification

  • Retention of E-Mail Records

  • How Long Should You Keep Old E-Mails?

  • Destruction Retention of E-Mail

  • Legal Requirements and Compliance Research

  • Event-Based Retention Scheduling for Disposition of E-Records

  • Prerequisites for Event-Based Disposition

  • Final Disposition and Closure Criteria

  • Retaining Transitory Records

  • Implementation of the Retention Schedule and Disposal of Records

  • Ongoing Maintenance of the Retention Schedule

  • Audit to Manage Compliance with the Retention Schedule

15 minute Q & A and Coffee & Study Break (students expected to read/review upcoming chapter, make note of questions)

Information Organization and Classification:  Taxonomies and Metadata

  • Importance of Navigation and Classification

  • When Is a New Taxonomy Needed?

  • Taxonomies Improve Search Results

  • Metadata and Taxonomy

  • Metadata Governance, Standards, and Strategies

  • Types of Metadata

  • Core Metadata Issues

  • International Metadata Standards and Guidance

  • Records Grouping Rationale

  • Business Classification Scheme, File Plans, and Taxonomy

  • Classification and Taxonomy

  • Prebuilt versus Custom Taxonomies

  • Thesaurus Use in Taxonomies

  • Taxonomy Types

  • Business Process Analysis

  • Taxonomy Testing: A Necessary Step

  • Taxonomy Maintenance

  • Social Tagging and Folksonomies

20 minute Q & A and Coffee & Study Break 

Quiz #2

Information Governance and Information Technology Functions

  • Data Governance

  • Steps to Governing Data Effectively

  • Data Governance Framework

  • Information Management

  • IT Governance

  • IG Best Practices for Database Security and Compliance

  • Tying It All Together

Review and Discussion of Day One Topics

Day Two Quiz


Syllabus (for Online Classes - Classroom is Compressed)

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